Front Desk & check-in QR codes

Front Desk (second entry of the left menu) is your daily hub. It has three tabs:

Tab	What it shows
Hotel Today — Movements	Check-ins, in-house guests and check-outs, rooms to assign, balances, rooms not ready. Only with Dive Resort.
Diving Today — Operations (opens first)	Every boat, shore point, pool and classroom of the day, its divers and guide, and the readiness alerts
Prep — Readiness queue	Upcoming guests whose profile or waivers are missing, and the reminders to send them

Use Previous, Today, Next or the date picker to change day.

Diving Today

Each departure card lists its divers with three icons: profile, waiver and payment. A red icon links straight to what is missing — for example Waivers not signed — open the guest form to sign. Trip Manifest PDF prints the list of divers of a boat and time slot (name, gender, nationality, passport) for park or harbour clearance.

At the bottom, Readiness alerts — today groups the problems: waivers & declarations, certification, balance due.

The check-in QR code

On the morning of a departure, guests can complete their own forms and sign their waivers on a tablet or their phone.

1. On Front Desk, click Check-in QR. The Departure Check-in Board panel shows a QR code and its link for the selected date.

2. Show the QR code to guests, or click Open to display the board on a tablet at the desk. Copy copies the link to send it.

3. On the board, guests see the first names of the day’s divers, with a green or red Waiver and Profile chip.

4. A guest taps their name, confirms it is them by typing their last name, and lands on their own form to complete their profile and sign their waivers.

Good to know

• The link works for that date only and stops at the end of the day.
• New link replaces it: the old QR code stops working at once.
• Opening the board requires the roster permission.

Prep: chase missing information before arrival

The Prep tab (Pre-Arrival Hub) lists upcoming guests with their profile and waiver status. Choose Dive days within (1 month or all upcoming) and tick Needs action only.

• Relance emails a guest the link to their pre-arrival form.
• Relance all does it for every incomplete guest of a day, skipping anyone emailed in the last 72 hours.
• Review opens a side panel to check a guest’s profile, send a reminder or validate everything.

The registration form QR code (walk-in guests)

For guests who are not booked yet — walk-ins, a group arriving together — use the general registration form.

1. Open Clients in the top bar and click External Form.

2. Share the Direct Link, Open Form on a tablet, or Share via WhatsApp.

3. Or print the QR code: Download SVG (any size) or Download PNG (high resolution), for example on a sign at the desk.

   

The guest fills in their name, contact, passport, nationality, certification and emergency contact, and their client record is created. This form has no waiver: send waivers afterwards from the client’s page (see Waivers).