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Company settings — other tabs

Settings › Company › Currencies · Promotions · Lead Sources · Gallery · Policies · Backups

Settings › Company has these tabs: Company, Modules, Currencies, Taxes, Promotions, Payments, Deposit Rules, Gateways, Lead Sources, Gallery, Policies, Users and Backups. This page covers Currencies, Promotions, Lead Sources, Gallery, Policies and Backups. For the others, see Company settings, Modules, Taxes, fees & deposits, Payments & gateways and Users & roles.

Currencies

Section titled “Currencies”

The currencies you can choose in prices and payments. Under Add New Currency, enter the Code (for example USD), the Symbol and the Name, then click Add Currency. Your default currency is chosen on the Company tab.

Promotions

Section titled “Promotions”

A promotion is a discount, with or without a promo code.

  1. Click Add Promotion.

  2. Enter the Promotion Name (for example Returning Guest Discount 10%). Enter a Discount Code (for example RETURN10) for a code guests or staff type in, or leave it empty for a discount staff apply by hand.

  3. Choose the Discount Type — Percentage (%) or Fixed Amount — and the Discount Value.

  4. Under Applies To, tick Activities, Add-ons and/or Rooms.

  5. Optionally set Valid From, Valid Until and a Usage Limit (leave empty for unlimited). Keep Active immediately ticked.

  6. Click Create Discount.

Promo codes are entered in the Promo Code field of the hotel reservation form and in the online booking widget; the Price List can show prices with a promotion applied. The list shows each promotion’s validity and how many times it was used.

Lead Sources

Section titled “Lead Sources”

Lead sources answer “how did this booking come to us?” — they are the Booking Source list of the reservation form, and the channels of the reports.

  1. Click Add Source. To go fast, pick one under Quick Fill - Select a Predefined Source (Walk-in, Phone, Email, Website, WhatsApp, Travel Agent…).

  2. Check the Source Name and the Source Code (lowercase, no spaces, unique), add a description, a Color and an Icon, and the Sort Order (lower numbers appear first).

  3. Keep Active (available for selection) ticked and click Create Source.

Section titled “Gallery”

The Image Gallery holds every picture used in DiveHQ: logos, rooms, activities, packages, the booking widget. Forms that ask for an image let you pick it from here.

  • Upload Images: choose one or more files (JPG, PNG, GIF or WebP, 5 MB max each) and a Category (General, Logo, Widget, Hotel, Room, Activity, Package).
  • Search by filename, title or tags, or filter by category. Click an image to edit its details, Copy URL or Delete it.
  • Optimize all compresses every image to a web-friendly size (the originals are replaced; quality stays high). You can also optimize one image from its details.

Policies

Section titled “Policies”

The Legal & Compliance page holds your Terms of Service, Cancellation Policy, Privacy Policy and Cookie Policy. Click Edit Content to write one, Preview to see it, then Save Changes.

The Public Terms & Conditions Page is open without login. Copy its URL or open it from the top of the page; the QR code printed on invoices leads guests there.

Backups

Section titled “Backups”

System Backups keeps full copies of your data: the database, the uploaded files (images, documents) and your settings, in a single ZIP file. Backups are also made automatically every night.

  • Create Backup makes a full backup now.
  • Download saves a backup to your computer; Download DB Only downloads the database alone.
  • Upload sends a backup ZIP from your computer (500 MB max). The file must contain a valid database.sql.
  • Restore puts your system back to the state of that backup. A safety backup of the current state is made first.