Crew on Trips

Crew on Trips shows the crew of every departure in one place, so you do not have to open each trip to change its line-up. Each trip card has two columns:

• Permanent crew — the people marked Permanent boat crew on this boat in Crew. They are attached to every trip of their boat automatically and are read-only here.
• This trip’s crew — the rotating crew (cruise director, dive masters, instructors, freelancers) and any replacements for this departure only.

The header of each card shows the number of crew and their total cost for the trip.

Choose the trips to show

1. By default the page shows the trips that start between the first day of this month and the end of the month after next. Change From and To to look at another window.

2. To work on a single departure, pick it in Trip instead. The date fields disappear while a trip is selected; clear Trip to bring them back.

3. Click the refresh icon next to Trip to reload the crew, for example after you changed someone in Crew.

Cancelled trips are never shown.

Add rotating crew to a trip

1. On the trip card, in This trip’s crew, choose a person in — Pick rotating staff —. The list contains the active crew members who are not permanent boat crew.

2. Click + Add.

To remove someone, click × next to their name and confirm. This removes the assignment only, not the crew member’s card.

Add a freelancer who is not in the system yet

1. Click + Add new freelance (creates reusable card).

2. Enter the Name, choose the role and enter the salary per day at sea.

3. Click Create & assign.

The freelancer is added to this trip and a reusable crew card is created, so you can pick them on future trips.

Replace a permanent crew member for one trip

Use this when, for example, the usual captain is on leave for one departure.

1. Under Permanent crew, click Replace a permanent member for this trip.

2. Pick the original crew member.

3. Choose Existing staff and pick the replacement, or choose Freelance one-off and type a name and, if needed, a salary for the whole trip.

4. Click Confirm replacement.

The replacement appears in This trip’s crew with a Replacement tag, and the original person no longer counts for this trip. A person who is already replaced is greyed out in the list.

Good to know

• The permanent crew of a boat is managed in Crew, not here. If a boat has no permanent crew, the card says so.
• Crew costs shown here feed the trip profitability in Costs & P&L.
• You can also manage a trip’s rotating crew from the trip itself: see Trips.