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Bar POS and bar tabs

Operations › On Board › Bar POS

  • Optional module: Bar & Point of Sale

The Bar POS (page title Bar - Point of Sale) is the till for on-board sales: drinks, snacks, merchandise. Each sale is recorded against a cabin of the current trip, either paid at once or put on the cabin’s tab to be settled before the guests leave.

The Bar POS is an optional module, off by default. Switch on Bar & Point of Sale in Optional modules to see Bar POS and Pending Bar Tabs under Operations › On Board.

Set up your products

Section titled “Set up your products”

  1. On the Bar POS, click Manage Products (admins only).

  2. Click New Product and fill in:

    • Product Information: name, SKU, Category (Beverage, Snack, Merchandise, Equipment, Other) and unit (Piece, Bottle, Can, Pack, Cup, Box).
    • Pricing: Cost Price, Sale Price and currency.
    • Stock Settings: Current Stock, Minimum Stock Alert, Track Stock and Active. Sort Order sets the position on the till.
    • Image, shown on the product button.

  3. Save.

To add stock, click Refill on a product, enter the Quantity to Add and the Total Cost Paid. The cost price is updated to the cost per unit of this refill. You can also drag the rows to change their order on the till.

The payment methods offered on the till are set in System Settings, tab Payment Methods, section POS Payment Methods.

Sell to a cabin

Section titled “Sell to a cabin”

  1. Open Bar POS. The trip currently at sea is selected for you (or, if none, the next published departure). To change it, use Select Trip; the trip at sea is marked ACTIVE.

  2. In Select Cabin / Guest, choose the cabin. Each cabin shows its type and its guests’ first names.

  3. Click the products to add them to the Cart. A product with stock tracking is greyed out when it is out of stock.

  4. Choose the Payment Method, then:

    • click Pay when the guest pays now, or
    • click Tab to put the amount on the cabin’s tab, to be paid later.

When a cabin is selected, the bottom of the cart shows the Cabin Total: what is still on the tab and what has been paid. To settle the tab there, click Cash, Card or Transfer.

Give the crew a till without a login

Section titled “Give the crew a till without a login”

  1. Go to Setup & Admin › Product Setup › Trips.

  2. In the row of the departure, open the actions menu and click Bar POS Link.

  3. Click Copy to share the link, or let the crew scan the QR code.

The link opens a till for this departure only, without signing in to DiveHQ. It stops working after the last day of the trip.

Settle bar tabs: Pending Bar Tabs

Section titled “Settle bar tabs: Pending Bar Tabs”

Pending Bar Tabs (Operations › On Board › Pending Bar Tabs) lists every sale still on a tab, for all trips. The Bar POS menu entry shows a red badge with the number of open tab lines.

The top cards show the Pending Items, the Cabins with Tabs and the Total Outstanding per currency.

  1. Under Quick Pay by Cabin, find the cabin. The card shows the guests, the number of items and the total.

  2. Click Cash, Card or Transfer. Every open line of that cabin is marked as paid with this method.

In the All Pending Transactions table you can also settle one line with Cash or Card, or select several lines and use Mark all as Cash, Mark all as Card or Mark all as Transfer. Filter by Trip, Cabin or currency, or group the lines by cabin or by trip.

Sales report

Section titled “Sales report”

Sales Report (on the Bar POS, or Performance › Reports & Analytics › Sales Report) shows bar sales for a Period and optionally a trip or category: revenue, paid amount, units sold and margin, sales per product and per trip, stock levels (OUT and LOW flags) and every transaction. Export CSV downloads the transactions.