Pain #1
Two systems, double the work
Hotel PMS for rooms. Dive software for boats. Every booking is entered twice. Every cancellation is a fight. Reports never match.
→ One reservation. Rooms, dives, extras, agency — all in one record.
Beta · Limited early access spots open
Stop running two systems. Run one.
Most dive resorts run a hotel PMS for rooms, dive software for the boat, a spreadsheet for agencies and a WhatsApp group for staff. DiveHQ Resort is built for resorts where the dive shop drives the stay: rooms, dives, packages, agencies and payments in one workflow.
Built by dive operators · 20 years
0% commission
Free Marketplace
All upgrades included
The live room calendar of the resort that runs DiveHQ — guest names blurred, everything else as the front desk sees it.
Why dive resorts switch
Two software stacks, double the chaos.
Most dive resorts duct-tape a hotel PMS with dive software, then patch the gaps with Excel and WhatsApp. The cracks always show — in revenue, in operations, in guest experience.
Pain #2
Packages that don't talk to inventory
Selling "room + 10 dives + Nitrox" means manual quotes, manual invoices, and praying nothing overlaps. Real package pricing across rooms, dives and add-ons is a fantasy in generic PMS tools.
→ Package Builder V2 keeps availability, pricing and totals connected.
Pain #3
Agency rates in spreadsheets
Each tour operator has their own rate sheet, their own commission. Updates happen in Excel, sent by email, applied by hand. Mistakes are constant.
→ Agency profiles + agent invoices + proformas built into reservations.
Platform modules
One system. Built for how dive resorts work.
Every module exists because we needed it on real resort operations — not because a generic SaaS thought it would be nice.
01 — Package Builder V2 · Killer feature
Sell rooms, dives and extras as one product.
Combine rooms, courses, day trips, transfers, Nitrox, park fees and taxes into a single sellable package. Availability, pricing and package totals stay connected.
- Compose rooms + dives + courses + transfers + add-ons in a single package
- Per-package pricing by season, occupancy, single supplement and discounts
- Park fees and taxes integrated into the package total
- Sync & recalculate packages when underlying pricing changes
- Live package availability exposed on your public booking widget
Why this matters
Selling "room + 10 dives + Nitrox + transfers" as one product is the #1 thing generic hotel PMS systems can't do.
02 — Hotel calendar
Availability shaped like a dive resort.
Visual calendar with rooms, packages and arrivals. Made for daily operations, not for IT.
- Drag-and-drop room assignments and bed configurations
- Daily arrivals & departures dashboard
- Maintenance windows per room (deep cleaning, refurbishment)
- Walk-in, online, agency and OTA sources unified in one record
- Auto / manual room assignment with bed preferences
- Rate plans by season and occupancy drive every cell — change the plan, the calendar reprices
03 — Reservations & room charges
From check-in to check-out, one record.
A reservation lifecycle that handles rooms, dives, extras, F&B and agency commissions — all in one place.
- Multi-room, multi-guest reservations
- Room charges for F&B, minibar, shop and dive add-ons
- Extra nights handling with auto-recalculation
- Cancel & refund workflows per session, per addon, per reservation
- Fiscal snapshot locked at confirmation — clean books, no surprises
- Housekeeping states (clean, inspect, out of order) feed the same room board the desk sees
04 — Agencies & B2B
Travel agents — finally in the system.
Manage agent profiles, commissions and invoicing from the same record as guest bookings. Stop sending PDFs by WhatsApp.
- Agent profiles with contacts, banking, commission rates
- Agent-specific invoices and proformas auto-generated
- Balance tracking per agency, per booking
- Booking sheet exportable per agency request
Agencies & B2B
Profiles · Commissions · Invoices
Proformas · Balance tracking
Proformas · Balance tracking
05 — Payments, currencies & taxes
4 gateways. Multi-currency. Tax-aware.
Accept payments from guests worldwide and from local Indonesian rails. Service charges and government taxes auto-applied at the right level.
- Stripe + Xendit + PayPal + Paylabs all integrated
- Multi-currency invoicing (EUR, USD, IDR and more)
- Service charge + government tax calculator with cascade rules
- PDF invoices & proformas, fiscal snapshot locked at confirmation
- Refund & adjustment workflows with audit trail
- Public booking widget and guest communications — confirmations and reminders go out on rules you set once
Payments & Taxes
Stripe · Xendit · PayPal · Paylabs
Multi-currency · Tax-aware
Multi-currency · Tax-aware
Why nobody else has done this
Two years, and hotel people in the room.
A dive resort is the hardest thing in this industry to run, because it is two businesses sharing one guest. Plenty of people have tried to bolt diving onto a hotel system, or rooms onto a dive system, and the seam always shows: the guest exists twice, availability disagrees with itself, and somebody rebuilds the bill by hand at checkout. We spent two years on this one product, with support teams from real hotel PMS platforms alongside dive operators, taking the parts of hotel software that took decades to get right and remodelling them around diving.
The seam, closed
No overbooking, either side
Rooms and dive slots share one availability engine. Selling the last bed on a dive-and-stay package takes the boat seat with it, and releasing a cabin gives the room back. Neither side can quietly oversell the other.
One price, one bill
No more price arguments
Rate plans, packages, dive credits, equipment, park fees and the bar all land on one guest folio. What the guest was quoted is what the folio says at checkout — nobody rebuilds the total in a spreadsheet at the desk.
One guest
A to Z, in one place
Booking, arrival, waiver, certification level, room, dives logged, rentals, extras, payments, invoice. One record from the enquiry to the departure transfer, whether the guest came direct, through an agency or off the Marketplace.
Why it matters commercially: the operators who tried to solve this with two systems and a spreadsheet did not fail because they were disorganised. They failed because the trade does not fit generic software, and generic software vendors do not know the trade well enough to bend it.
In production
"The dive businesses that built DiveHQ run the full platform on it today — rooms, dives, packages, agencies and payments. One system."
Included free on every plan
A listing on the DiveHQ Marketplace — and a backlink to your site.
Every resort and dive center on DiveHQ gets a free page, listed under your destination on divehq.cloud/diving — where divers browse by where they want to dive. Your details sync from your own dashboard, and the page links to your website — a dofollow backlink from a dive-industry domain, free, with no commission on anything it sends you.
★ Free with every plan
★ 0% commission
★ Links to your own site
🔗
Free backlink
Your listing links to your website. Search engines count it; you pay nothing for it.
📍
Listed by destination
Komodo, Raja Ampat, Alor… divers browse by destination and find your resort or dive center.
🗂️
Synced from your data
Your listing comes from your DiveHQ dashboard — nothing to maintain twice.
🧭
Bookings land with you
Divers reach you on your own site, on your terms. DiveHQ takes no cut.
Honest comparison
Where a dive resort bleeds time and money.
Generic hotel PMS and dive-only software each cover half of your business. DiveHQ Resort covers both — and is honest about what is on the roadmap.
| Feature | DiveHQ Resort | Generic hotel PMS | Dive-only software | Excel + WhatsApp |
|---|---|---|---|---|
| Room inventory & calendar | ✓ Native | ✓ | ✕ | ~ Manual |
| Dive operations integrated | ✓ Native | ✕ | ✓ | ~ Manual |
| Package builder (room + dive + extras) | ✓ Killer feature | ✕ | ✕ | ✕ |
| Agency profiles, invoices, proformas | ✓ Built-in | ~ Generic | ~ Limited | ✕ |
| Housekeeping dashboard | ✓ Per-room status | ✓ | ✕ | ✕ |
| Room charges (F&B, minibar, dive) | ✓ Linked to reservation | ✓ | ✕ | ✕ |
| 4 payment gateways (Stripe + Xendit + PayPal + Paylabs) | ✓ All 4 | ~ Stripe only | ~ Limited | ✕ |
| Multi-currency + service charge + tax cascade | ✓ Built-in | ~ Basic | ✕ | ✕ |
| Embeddable booking widget | ✓ With packages | ~ Generic | ~ Dive-only | ✕ |
| WhatsApp + Email automation | ✓ Per-stage | ~ Email only | ✕ | ✕ |
| Free Marketplace listing | ✓ 0% commission | ✕ | ✕ | ✕ |
| Per-tenant isolated database | ✓ Daily backups | ~ Shared | ~ Shared | ✕ |
| Direct OTA sync (Booking.com, Expedia, Agoda) | Roadmap | ✓ | ✕ | ✕ |
| Built by dive operators (20 years) | ✓ | ✕ | ~ | — |
💡 We list what is shipped, what is partial and what is on the roadmap — because trust matters more than feature checklists.
Pricing
One flat price. No commission. No surprises.
The price you see is the price you pay. Zero commission on bookings. Zero commission on payments. All future modules included. Full details on the pricing page.
Dive center + rooms
€150/month
✓ Net price
✓ 0% commission
✓ Free trial agreed at onboarding
- Room inventory & types
- Hotel availability calendar
- Seasonal rate plans
- Package Builder V2
- Reservations & room charges
- Housekeeping dashboard
- Agency B2B workflows
- Multi-currency invoicing
- Service charge + tax cascade
- Stripe + Xendit + PayPal + Paylabs
- Embeddable booking widget
- WhatsApp + Email automation
- Free Marketplace listing
- Per-tenant isolated database
- Daily encrypted backups
- All future modules included
The DiveHQ price promise
What you see is what you pay. 0% commission on bookings. 0% commission on payments. No setup fees. Upgrades are included as they ship. Small workflow adjustments are part of the plan; larger integrations are scoped together before we commit.
No rooms to manage? The same product without the accommodation module is the Dive Center plan — €50/month. Both come with a free trial agreed at onboarding.
Larger resort or multi-property setup? Talk to us for custom pricing.
FAQ
The questions resort owners ask us on demo calls.
What exactly is DiveHQ Resort?
A dive resort management platform that combines hotel PMS workflows (room inventory, availability, housekeeping, room charges) with dive operations and agency B2B in one system. Created, tested and used by real dive centers and resorts with 20 years of operations.
Is it production-ready or still in development?
DiveHQ Resort is in beta with limited early access spots open. The dive businesses behind DiveHQ run the full platform on it in production. We onboard new resorts carefully to guarantee quality of service.
Does it replace my hotel PMS entirely?
For dive-focused resorts, yes. Rooms, calendar, rate plans, reservations, room charges, housekeeping, agencies and payments — all native. The one thing we don't have yet is direct OTA sync (Booking.com, Expedia, Agoda), which is on the roadmap. Today you can record OTA bookings as a channel in the system but not auto-sync.
How does the Package Builder work?
You compose a sellable product from rooms, dives, courses, transfers, add-ons, park fees and taxes. When you sell one package, the underlying inventory and pricing stay connected — no double entry. Packages have seasonal pricing, occupancy options, single supplements and inclusions/exclusions.
Can I sell rooms without dives?
Yes. Room-only, dive-only, walk-in, agency, OTA-source and package bookings all live in one reservation record. You decide the product mix you sell.
Which payment gateways are integrated?
Stripe (international cards), Xendit (Indonesian and Southeast Asian rails), PayPal and Paylabs. Multi-currency invoicing with service charge and government tax automation. Webhooks idempotent and audited.
Can I migrate my existing data?
Standard data (rooms, rates, guests, past reservations) can be imported during onboarding. We work with you in early access to tailor the migration to your existing system.
What does "0% commission" really mean?
Zero commission on bookings made through your DiveHQ system. Zero commission on payments processed through the integrated gateways. The monthly subscription is the only fee. (Payment gateway processing fees from Stripe / Xendit / PayPal / Paylabs are billed directly by them at their published rates — we never add a margin on top.)
Are setup fees included?
Yes. No setup fees in beta. Onboarding, training and initial data migration are part of the early-access program.
How is my data isolated from other resorts?
Per-tenant isolated database, daily encrypted backups, dedicated subdomain. Data is never mixed with another resort.
Can I export my data anytime?
Yes. You own your data. Standard-format exports are available at any time, and we help with migration if you decide to leave.
What's on the roadmap?
Direct OTA sync (Booking.com, Expedia, Agoda), advanced rate engine (BAR / B2B / agency rules), TripAdvisor & Google reviews integration, loyalty program. Already shipped customers get all of it included in their existing subscription.
Ready to unify rooms and dives in one system?
Apply for early access. We onboard a limited number of resorts each quarter to ensure quality of service. €150/month, rooms included — free trial agreed at onboarding.
Built by dive professionals · 0% commission · Free Marketplace · Per-tenant isolated database